Conditions of Acceptance forms

Overview

When submitting a complex gas application for 'ESV acceptance', Energy Safe Victoria will assess your application and set Condition of Acceptance (COA). Part of these conditions may require you to submit additional information. In most cases this information can be submitted directly into GasTrac (Energy Safe's gas application portal) or the forms will be made available on the portal against your gas application.

Alternatively you can download the following forms and attach them to your gas application in GasTrac.

• Type A Appliance Certification Details

  esv_gastrac_typeaappliance_col

  pdf 65.38 KB

• Type B Appliance Commissioning Check Sheet

  esv_gastrac_typebappliance_col

  pdf 150.78 KB

• Second hand appliance checklist

  Second hand appliance checklist

  pdf 178.55 KB

• Consumer Piping Test Report

  ESV Consumer Piping Test Report form

  pdf 171.34 KB | Updated: 4 September 2023

• Protection of Combustible Surfaces

  ESV Protection of Combustible Surfaces

  pdf 226.2 KB

• Commercial Kitchen Installation Checklist:

  Commercial_kitchen_installation_checklist

  pdf 160.53 KB

• Sample Conditions of Acceptance letter:

  esv_sample_coa_letter

  pdf 484.22 KB

• Mobile Catering Vehicle Checklist:

  Mobile Catering Vehicle Checklist

  pdf 157.75 KB

Terms and conditions

Gas Safety (Gas Installations) Regulations 2018, Regulation 26

By submitting an application for acceptance of a complex gas installation or Type B gas appliance to Energy Safe, it is deemed that the applicant has read and accepted all terms and conditions in relation to the application and acceptance process.

Applicants must note the following:

• It is an offence to provide false or misleading information to Energy Safe under section 117 of the Gas Safety Act 1997.
• Applications will only be accepted via GasTrac.
• Incomplete or incorrect applications will not be processed and will be returned to the applicant asking for complete and accurate details.
• Provision of Energy Safe’s Gas Supply Approval number to the relevant gas distribution business, and providing the applicant with this Energy Safe approval number will be at the discretion of Energy Safe.
• The provision of the Energy Safe approval number will be dependent on the risk category determined by Energy Safe of the complex gas installation and may be subject to some constraints.
• Where Energy Safe subjects a complex gas installation to an audit or inspection, the licensed person or an appropriately qualified representative must attend the inspection or audit.
• Energy Safe will notify the applicant via GasTrac of the conditions of acceptance (COA) to be applied to the application.

If you’re new to GasTrac, watch our series of GasTrac User videos. These short videos will show you how to register for GasTrac, manage your details and lodge new gas applications.